Controllo accessi a crediti con lettore LabKey Glass NFC

Software & Management

Access control with credits: pay-per-use entry for every area

Q: Who can top up the credits?

The manager can add credits from the Manage panel with the Manage Credits button. In addition, the user can top up online on their own through the payment gateway.

Q: Can I see the usage history?

Yes. From the Credit Management popup you can see each user's usage and top-ups and download them in CSV format.

Access control with credits is the simplest way to charge for each area according to its value: the user has a credit balance and, at every entry, the system deducts the value of the area they enter. With the Credits feature of the LabKey panel you assign a price in credits to each access point, the user tops up whenever they like and you keep balances, usage and top-ups under control in real time.

✅ A different value for each area✅ Balance updated at every entry✅ Notifications to users and managers

What is LabKey’s access control with credits

Credits is an additional feature of the Manage panel that links access to a balance. Each area is connected to a relay of the control unit and, through a credit price list, you decide how much it “costs” to enter it: 1 credit for the common room, 3 credits for a premium service.

When the user passes through the access point, the system automatically deducts the correct credit based on the settings. The balance is always up to date and, when it is about to run out, the user can top it up in a few steps.

LabKey access control with credits: management panel, wallet top-up from a smartphone and QR code access

💡

Credits or Counters? Counters limit the number of entries in a period (for example 10 per month). Credits deduct a different value for each area from a rechargeable balance: they are the right choice when services have different prices.

How access control with credits works, in 4 steps

From the price list to the entrance, everything is set up from the Manage panel.

🏷️ Create the price list

In the “Credit Price List” menu, choose the control unit and assign a value in credits to each relay, that is, to each area.

👤 Assign the price list

When you create or edit a user, select the price list from the drop-down menu: from then on, their areas work with credits.

💳 Top up the balance

The manager adds credits from the panel with “Manage Credits”, or the user tops up online on their own through the payment gateway (if the reserved area/wallet is active).

🚪 Enter and deduct

At every entry the system deducts the area’s credits and updates the balance immediately, with no operators at the access point.

Balance, notifications and history always under control

Both the manager and the user always know where the credit stands.

📊

Real-time balance

Every entry updates the available credit, visible in the user’s profile.

🔔

Automatic notifications

The user and the manager are notified when a payment succeeds or when the credit is about to run out (if the reserved area/wallet is active).

🧾

Exportable history

Each user’s usage and top-ups can be viewed and downloaded as CSV from the “Credit Management” popup.

Case study · Example scenario

Case study: a sports centre with credit-based services

Sports centre reception with a turnstile for access control with credits

Sports centre with weights room, padel and spa

A sports centre offers three services with very different costs and around 600 active customers. It wants everyone to pay only for what they use, without multiplying memberships and tickets.

🏋️ Sport and fitness👥 600 customers🚪 3 areas

❌ The problem

Identical memberships for services with different costs: those who only use the weights room also pay for the spa
Reception busy selling single entries and tokens
No data on how much each area is used

✅ The LabKey solution

A credit price list: weights room 1 credit, padel court 2, spa 3
Customers top up online (if the reserved area/wallet is active) or at reception
Each access point deducts the area’s credits when the badge or QR code is presented
Automatic notification when the credit is about to run out

💡 The added value

💶Pay for what you useEach customer only spends on the services they choose.

🧑‍💼A freer receptionTop-ups and entries take care of themselves.

📈Data for every areaThe history shows which services perform best.

Example scenario, created to show a possible use of the feature.

💳 Want to charge for each service according to its value?

Tell us how your areas are organised: in a short call we will show you how to set up access control with credits at your facility.

📅 Book a free, no-obligation call

Where to use access control with credits

Wherever there are services with different values or pay-per-use access.

🏋️

Gyms and sports centres

Weights room, classes, courts and spa with different prices in a single balance.

💼

Coworking

Meeting rooms and booked desks that deduct credits at every use.

♻️

Municipal services

Recycling centres and pay-per-use services for citizens. Discover the Roveredo case.

🚿

Self-service areas

Showers, washing stations and automatic services paid with credit, with no staff.

🏨

Hotels and resorts

Spa, gym and extra areas charged to guests only when they use them.

🎾

Clubs and associations

Courts and shared facilities on credits for members and guests.

At a glance

🏷️ Configuration	Credit price list with a value for each relay (area)
👤 Assignment	Price list chosen in each user’s profile
💳 Top-up	From the Manage panel or online through the payment gateway
📊 Balance	Updated in real time at every entry
🔔 Notifications	Payment completed and credit running low
🧾 History	Usage and top-ups exportable as CSV

Credits is one of the additional features of the LabKey cloud panel and is activated on your panel on request. For online top-ups and the user’s digital wallet, also discover Access Control Payment Ready.

Frequently asked questions about access control with credits

Can I give a different value to each area?

Yes. In the credit price list you assign a value to each relay of the control unit, and therefore to each area or service: for example 1 credit for a room and 3 for a premium service.

Who can top up the credits?

The manager can add credits from the Manage panel with the “Manage Credits” button. In addition, the user can top up online on their own through the payment gateway.

What happens when the credit is about to run out?

The system sends an automatic notification to the user and the manager, so the balance can be topped up before running out of credits.

What is the difference between Credits and Counters?

Counters limit the number of entries in a period. Credits deduct from a rechargeable balance a value that can change from one area to another.

Can I see the usage history?

Yes. From the “Credit Management” popup you can see each user’s usage and top-ups and download them in CSV format.

Want to activate access control with credits?

Book a call with our team: we will look at your services together and show you how to set up price lists, top-ups and notifications on your panel.

📅 Book a free, no-obligation call 👉 All additional features

Prefer to write to us? Fill in the form below